Riverbluff Park Rental Online Application

Town of Ashland City Parks & Recreation 

Reservation & Rental Rates, Policies and Forms

Park Rental Fees:
Number of Hours Rental Fee AC Property Owner or Resident Deposit
Half Day (up to 6 hrs) $300.00 $250.00 $100.00
Full Day (up to 12 hrs) $600.00 $500.00 $250.00
Entire Park $1,500.00 $1,400.00 $500.00
Event Information
Are you over 18 years old?
Are you a City Resident?
Rental Options
Fees
Rental Fee $300.00 Deposit $100.00
Rental Fee $250.00 Deposit $100.00
Rental Fee $600.00 Deposit $250.00
Rental Fee $500.00 Deposit $250.00
Rental Fee $1,500.00 Deposit $500.00
Rental Fee $1,400.00 Deposit $500.00
City Office Use Only
Proof Required that applicant is over 18, initial this was verified. 
Is applicant a City Resident, initial this was verified. 
Liability Waiver

Deposit fee shall be returned within 30 days upon completion of the event if there is no damage. 

I, the applicant, agree to personally inspect the facility, parking lot and grounds to make certain that it is in a good and clean condition before and after use. I have read the rules and regulations and agree that I and my guests or invitees will comply with the same and with all rules of the park. I understand that all conditions must be met and that violations of the rules or the agreement may result in the forfeiture of part or all the Security & Damage Deposit. It is expressly understood and agreed that any person coming in or upon the premises shall be the guest of the applicant. The applicant has inspected the premises, finding the facility in a good and safe condition. The reservation/rental use by the applicant, after completion of the application ,and payment of the rental sum and deposit, shall act as a release to the Town of Ashland City Tennessee, as to all risk of damage, loss of personal property, or injury that might occur in or upon the premises during the term of the reservation/rental period. The applicant and all persons utilizing the facility as a guest or invitee of the applicant specifically releases and agrees to indemnify and hold the Town of Ashland City harmless by reason of any defect in or as to the condition of the premises upon when the rental event is held. I understand that if I am having an event, I am required to purchase Event Liability Insurance. This does not apply to noncommercial events, (i.e., birthday parties, family reunions, etc.). It is the sole discretion of the Parks Director what constitutes non-commercial. However, any non-commercial event that uses inflatables shall provide event liability insurance. A copy of the event insurance will be provided to the Town. I further state that all information given on this entire application is true and accurate.

Please type name below, you will sign when you come in to pay fees.
Riverbluff Park Rental Policy
Please check each box below acknowledging that you understand each policy.
Rental fees and deposits cover only the designated area rented; plus, on-site parking limited to the availability of spaces within Riverbluff Park. (i.e., rental of the park does not entitle the renters to additional, exclusive use of the pavilions, soccer fields, etc.) Parking is available at Riverbluff Park on a first come, first serve basis during regular hours. For after park hours use, renters are responsible for regulating traffic and parking within the parking lots and accessibility to ensure exclusive parking for their guests. No parking on the soccer fields. Roads must remain accessible for emergency vehicles to include the boat ramp
The rental use of the park is for events, not on-going business or regurlarly events. 
The rental period begins at the time designated on the Reservation Form but not before that time. If time is needed to setup, extra time should be rented to accommodate setup or clean up. The rental period ends at the designated time on the Reservation Form. Extra time used that has not been paid for in advance will be deducted from the deposit.
The rental payment for any part of the park must be paid at the time the reservation is made. No reservation will be accepted without full payment of deposits and rental fees. No partial payments will be accepted.
A 501c3 organization registered as located within Cheatham County may rent part of or all the park once a year at a 50% discount on regular park rental fees for a charitable fundraising event. (This does not include presentation dinners, socials, etc.) No other discounts apply. Deposits remain at 100%. Proof of current 501c3 status will be required at the time the reservation is made. All other requirements and rental policies apply. Proof of insurance for the event must be provided. Town staff will not be provided for set up or cleanup work, this must be done by the organization/person responsible for the rental.
Absolutely no nails, tacks, or putty are to be used inside or on the outside of any park pavilion, the stage or other park facility. Nails are not to be used on trees, tables or fences. Decorations that attach by strings or another method of tying may be used if it does not damage the facility in any manner. Any confetti, glitter, rice, birdseed or similar type material must be completely removed from the park as part of the cleanup process. Any bubbles that might be used must be used over grass and not on any concrete surfaces. Please do not release any helium balloons into the air, as they can have a negative impact on the wildlife. Any decorations used must be completely removed at the end of the event. At the end of the rental use, we ask that you bag and remove all trash from the premises. Failure to comply may result in the forfeiture of the deposit.
The Town reserves the right to require one or more Ashland City police officers or other emergency personnel be present at all events that occur within the city limits. Please budget for this request at a rate of $50.00 per hour at a minimum of (2) hours. 
Events cancelled at least 7 days before the event will receive a refund of the rental fees, but not the reservation/deposit fee. Events cancelled less than 7 days before the event will forfeit all fees paid. Events cancelled at least 30 days before the event will receive a full refund of the rental fees and the reservation/deposit fee.
In the event of enough rain or other inclement weather to cancel the scheduled event, another date may be scheduled at no additional charge. There is no refund of the rental fee for rain outs. It is in the sole discretion of the staff with Ashland City to determine what is considered inclement weather to reschedule the event at no additional charge.

To hold an event at Riverbluff Park, you are required to purchase event liability insurance. This will cover you in the event someone is injured and chooses to seek financial restitution through a costly lawsuit. It will also protect the Town of Ashland City from any liability during your event. This type of insurance is affordable and fairly ease to obtain.

There are several ways to obtain the insurance: 

1. Your homeowners insurance company may issue event policies. 

2. Online through providers of Tenant User Liability Insurance Police (TULIP). This a low-cost insurance that protects the renter as well as the Town from claims arising from injuries by a third party. 

3. You may solicit local area insurance agents to see if they issue event policies. 

In addition: You will need a policy that has a minimum value of $1,000,000.00 (one million dollars). The Town of Ashland City, Tennessee must be listed as secondary insured on the policy. The policy must be presented to the Town of Ashland City (City Hall) at least 7 days prior to the event. Failure to meet this deadline will result in the cancellation of the reservation and forfeiture of all deposits and rental fees paid.

No alcohol is allowed in the park unless as designated below.

Alcohol use is only permitted for special events authorized by the City Council. Alcohol use is only permitted at River Bluff Park. 

All applicable state and local laws pertaining to alcohol sales and consumption of alcohol apply. The Town of Ashland City is not responsible for any consequences of violations of these laws. 

Alcohol may only be consumed in a designated area that shall be separated by temporary fencing or boundaries. It shall not be served or consumed in any other area of the park. Violation constitutes a violation of the Open Container laws and is subject to all routine penalties. 

The renter is fully responsible for policing the use of alcohol during the event. The Town reserves the right to have staff present or to inspect/police the use of alcohol at the event. 

Beer consumption: The renter must acquire a special event beer permit from the Towns Beer Board to Sell beer during the event. This shall comply with all regulations as set out in the special event permit. No permit is required if beer is not being sold. 

Wine, alcohol and mixed drinks: No permit is required unless the alcohol is being sold. For all sales, all permitting requirements required by the State of Tennessee, Alcohol Beverage Commission must be met. A state issued catering license or appropriate licensing from the Alcohol Beverage Commission must be presented to the Town prior to the event. 

The Town reserves the right to require the renter to provide professional security or the hiring of Town officers, depending on the size of the event and the conditions under which alcohol is being served. This shall be reviewed on a case-by-case basis for any event exceeding 100 people and is at the discretion of the Town. 

All open containers of alcohol must be consumed on premises and is prohibited from the removal from the premises. Under no circumstances may a minor be served any alcohol. Any violation may result in applicable legal penalties and the forfeiture of all deposits to the Town for the use of the facility. 

The Town reserves the right to approve or disapprove the consummation of alcohol on City property based upon the size of the event, history with the applicant, or any other information that the Town thinks is relevant.

Park Rules
Please check each box below acknowledging that you understand each policy.

For your safety and protection, The Town of Ashland City has established the following rules and regulations for park use: 

  • Park hours are 5:30 am 11 pm, seven days a week
  • Park curfew for the park is 11:00 pm-5:30
  • Glass bottles and containers are prohibited
  • No unreasonably loud or raucous noise
  • Pets must be on a leash, and all feces collected and disposed of properly by handler
  • No pets allowed on athletic fields
  • Golfing or (practice) driving of golf balls in the parks is prohibited
  • Motorized vehicles are allowed in designated areas on pavement only
  • No campfires allowed without prior approval
  • No dunking booths, hot air balloons, pony rides, or horses/livestock allowed in City parks
  • It is unlawful to cut or destroy vegetation
  • All wildlife in City Parks is protected
  • No overnight parking
  • It is unlawful to litter in City Parks
  • Advertising in City Parks is prohibited
  • No off-road vehicles are allowed in City Parks
  • Please obey all "Fields Closed" Signs
  • No fireworks allowed.
The Parks and Recreation Department inspects properties on a regular basis. Should you notice broken equipment, unsafe conditions or vandalism, report it to the Parks and Recreation office at 615-792-7553 ext. 5727. All non-emergency calls should be through the County Dispatch Office at 615-792-2098.
Additional toilets may be required based on how many attendees do you expect, how long will the event last, will there be alcohol, what is the level of physical activity involved and what is the weather going to be like. Ask for assistance if you are wondering how many will be required.
There is no variance from this policy. Please do not put the Towns employees in an awkward position by requesting an exception to this policy!
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